Circleback

Circleback is an AI note taker that records meetings and produces organized notes, action items and searchable history for teams that want their meeting output routed into other tools. It is known for clean, well-structured notes, and it gives you a choice between a calendar bot and a bot-free desktop recorder. Automations are the other half of the product: rules that send each meeting's results to the right CRM record, project board or channel.

What is Circleback used for?

People use Circleback to capture every customer and team meeting without thinking about it, then act on what was agreed. It connects to Google Calendar or Outlook and records the meetings you select.

• Recording Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles and GoTo meetings
• Recording without a bot through the Mac and Windows desktop app, or in person on mobile and Apple Watch
• Writing notes with speakers identified by name, in more than 100 languages
• Capturing shared slides, dashboards and documents from the saved video into the notes
• Running automations that push notes and action items to HubSpot, Salesforce, Attio, Notion, Linear, Asana or Slack
• Searching and asking questions across all past meetings, or reaching data through the API, MCP and CLI

Who Circleback is best for

Circleback fits startup teams, sales and success reps, product managers and recruiters who want reliable notes plus routing into the tools they already use. Developers and technical teams get extra value from the API, MCP server and CLI. Companies switching from another note taker benefit from the importer, which brings over past meetings from Fathom, Fireflies, Granola and Read AI.

Circleback pricing

As of October 2026, Circleback's free plan covers core features with unlimited meetings, 30 days of history and up to 2 teams. Pro is $15 per user per month and adds unlimited history, a year of recording storage, all automation integrations, custom AI insights and a personalized note taker name. Business is $25 per user per month with admin roles, unlimited free viewers, custom retention and two years of storage. Enterprise starts at $35 per user per month with volume discounts and adds SAML or OIDC single sign-on, SCIM, unlimited storage and HIPAA compliance. The FAQ's examples suggest these rates assume annual billing, and paid plans offer a free trial.

Limitations to keep in mind

• Thirty days of history on the free plan means older notes disappear unless you upgrade
• Custom insights and most automations need Pro, so the free plan is mainly for evaluation
• HIPAA compliance and SSO are reserved for the top tier
• As with any calendar bot, some external guests will ask about the recording

Circleback vs alternatives

Granola is the better pick if you prefer a notepad where you type and AI expands your notes during the meeting. Fireflies.ai offers a broader set of integrations and conversation analytics for big teams. Fathom has a strong free plan for individuals on Zoom, Meet and Teams. Read AI adds meeting coaching metrics and email and chat summaries. Circleback wins when note quality, flexible bot or bot-free capture and developer access through API, MCP and CLI matter most.

Tips for getting started with Circleback

Use the importer to bring past meetings from your current tool, so search works across your full history on day one. Set up one automation at a time, for example sending sales call notes to the matching HubSpot deal, and check a few results before adding more. Use the desktop app for meetings where a bot would be unwelcome. Customize the note taker's display name so guests recognize it.

Circleback FAQ

Is Circleback free?

Yes, Circleback has a free plan with unlimited meetings and 30 days of history. Paid plans start at $15 per user per month.

Can Circleback record without a bot?

Yes. The Circleback desktop app for macOS and Windows can record meetings without a bot joining, and mobile apps cover in-person meetings.

Does Circleback have an API?

Yes, Circleback offers an API, webhooks, an MCP server and a CLI, along with Zapier and Make connections.

Can I move my notes from Fathom or Fireflies to Circleback?

Yes. Circleback can import past meetings from Fathom, Fireflies, Granola and Read AI, or through its API.